Call for Workshops and Tutorials

Important Dates

Workshop proposal submission deadline: December 14, 2018
Workshop acceptance notification: December 21, 2018
Workshop call for papers online (at the latest): January 11, 2019
Tutorial proposal deadline: March 8, 2019
Tutorial acceptance notification: March 15, 2019
Workshops and Tutorials dates (tentative): June 16-17, 2019

About FAS* Workshops and Tutorials

FAS* 2019, to be held in the vibrant Umea, the fastest growing city in Sweden, is soliciting proposals for workshops and tutorials to be co-located with its main conferences, the 16th International Conference on Autonomic Computing (ICAC 2019) and the 13th International Conference on Self-Adaptive and Self-Organizing Systems (SASO 2019). FAS* workshops will provide a meeting for presenting novel ideas in a less formal and possibly more focused way than the conferences themselves. Their aim is to stimulate and facilitate active exchange, interaction, and comparison of approaches, methods, and ideas. To motivate the discussion and participation of all the workshop attendants, we encourage organizers to get away of the typical “mini-conference” format of a workshop, and include more discussion sessions, panels, etc. The workshops/tutorials should be on original and timely topics of relevance to the ICAC and/or SASO communities. We seek proposals from individuals and teams interested in organizing strong workshops and tutorials. Ideally each workshop/tutorial should be a full or half-day. We will interact with workshop organisers in due time to define the schedule of the sessions and coffee breaks as well as room logistics. Please submit your workshop/tutorial proposals as soon as possible. We will try to decide earlier on workshop/tutorial acceptance in order to give the organizers more time to solicit papers.

Requirements for Submission

Proposals for workshops should be organized as preliminary call for papers or call for participation, depending on the intended format of the workshop, with a maximum of two pages and contain the following information:

  • Title of the workshop/tutorial.
  • A brief technical description of the workshop/tutorial, specifying the workshop/tutorial goals, the technical issues that it will address, and the relevance of the workshop/tutorial to the main conferences. Please specify, if the workshop is relevant to the ICAC, SASO or both communities.
  • The names, affiliations, postal addresses, phone numbers, and email addresses of the proposed workshop/tutorial organizing committee. We strongly encourage the organizing committee to consists of at least two people coming from multiple institutions knowledgeable about the technical issues to be addressed.
  • The primary email address for contacting the organizing committee.
  • Expected duration of the workshop/tutorial (half or full day).
  • A brief description of the workshop/tutorial format.

For workshops only:

  • The workshop deadlines, both internal and external, aligned with the guidelines provided as follows.
  • Description of paper review process and acceptance standards in order to keep the workshop high in quality. Accepted workshop papers will be published in the proceedings and submitted for inclusion to IEEE Xplore (final agreement with IEEE pending but expected). Papers must thus be in the same format as the conference proceedings and may not be more than 6 pages in length. Workshop organisers must ensure that suitable quality measures have been taken. All papers must be reviewed by an International Technical Program Committee with a minimum of 3 reviews per paper.
  • List of potential program committee members, including their title and affiliations.
  • List of potential invited speakers, panellists, or disputants.

Additionally, the organisers should give further information in the proposal, not suitable for a Call for Papers, including:

  • Information about previous offerings of the proposed workshop/tutorial: when and where it has been offered in the past, organizers names and affiliations, number of submissions, acceptances and registered attendees.
  • An expected number of submissions, accepted papers, and attendees (if applicable).

Workshop proposals should be sent as simple ASCII text or pdf via email to fas2019.workshops@gmail.com.

Responsibilities of FAS* 2019 Workshop and Tutorial Organizers

  • Produce a web page and a “Call for Papers/Participation” for their workshop/tutorial. The call must make it clear that at least one author of each accepted submission must register and present the paper (for workshops).
  • Provide a brief description of the workshop/tutorial for the conference web page and program.
  • Advertise the workshop/tutorial (and the main FAS* event) and issuing a call for papers and a call for participation.
  • Write an organizers’ introduction for the workshop/an abstract of the tutorial.
  • Ensure that the workshop/tutorial organizers and the participants register for the workshop/tutorial and/or the main conference (at least one author must register for the paper to appear in the proceedings).
  • Commit to meet the following tentative deadlines (these are the latest possible deadlines):
    • Workshop paper submission deadline: March 15, 2019 (strict)
    • Workshop paper acceptance notification: April 15, 2019
    • Camera-ready papers due: April 20, 2019
    • Workshop/Tutorial notes submission to workshops and tutorials chairs: April 26, 2019

In addition, workshop organizers will be responsible for the following:

  • Set up and manage the paper submission site and review process.
  • Ensure that all workshop papers follow the standard IEEE formatting guidelines and an agreed page limit of 6 pages. A higher page limit and/or additional extra paid pages may be possible subject to the approval by the proceedings chair.
  • Assist in producing a camera-ready version of the workshop proceedings.

Important Notes:

  • FAS* reserves the right to cancel any workshop/tutorial if the above responsibilities are not fulfilled, or if too few attendees register for the workshop to support its running costs.
  • Workshops are not automatically endorsed by IEEE or ACM and should not use the names of these organisation in their titles.

If you have questions about your workshop proposal, do not hesitate to contact the workshop chairs at birke@ieee.org and ingridnunes@inf.ufrgs.br.